Hello Big Kid !
Thanks for your very good thoughtful and informative comments --- you have a lot of constructive ideas (as did Tommy also) ! PS: Heh, I agree with you re: your comments about York Shows !
The NYCMTA Assn. never sought to exclude any non modelers, public browsers, or just curious public. They would welcome them. The costs to advertise in public oriented print or other paid media to attract them would most likely be a further and prohibitive series of costs.
When I exhibited my O-Scale NYC EL & Trolley layout at the Greenberg Show, and also Great American Train Shows, 30 to 24 years ago, the majority of the attendees crowding around that huge layout were the usual Greenberg Show "day trip attendees" -- ordinary people - many who brought their children along for an "outing" fun day. These attendees were the ones who were the most animated and amazed, inquisitive and just very interested in that layout -- a kind of layout which they never saw before. These were the most enjoyable observers and viewers that I well remember !. My conversations with most of them revealed that they had no actual railroading modeling interests - or if so it was only when they were children ( a, heh, Lionel train set on the floor) -- which they outgrew it in teen and adulthood years and moved on in life and to varied other interests, and family matters, interests, involvements. And SPORTS !
But Bruce Greenberg's Show, and his competing GATS Show producers, reaped the income from those entry ticket sales. About 150,000 attendees average each day over the usually 3 day shows (Friday, Saturday, Sunday). But remember, that was back between 1986 and 1992 when my layout was on display at many of the shows...24 to 30 years ago !
Point being, the required minimum and maximum "affordable" space vs: pre-attendee ticket sales and vendor table sales (paid in advance) for the estimated optimum square footage required for many operating layouts and exhibits, displays - vendor tables, and room for aisles and walkways thru and around them all... determines what and where the MEET can afford to rent space. And in current times, LARGE rooms, exhibit and convention halls, are far way out of the limited budget for them (even during those years of the highest attendance to the MEETS). And even the smaller venue-rooms have now raised up their rental prices markedly.
Look at this and the other Subway-Transit-Traction Trolley modeling forum boards catering to transit and traction modeling !! Postings related to actual modeling, modeling projects, layouts, hands-on scratchbuilding and kitbashing, etc., have dwindled gradually to nearly nothing for the past many years !!
Go back thru the decades and see (or remember, if you were there back then) how MUCH message-posting of transit, traction related modeling activity was going on even up to 5, 6 years and longer ago , especially 15 years ago in the now long gone FIRST-ORIGINAL internet Transit-Traction Modeling forum called "Model Sub Talk" , hosted by the now deceased transit model modeler Pat Viillani - hosted by Pat on line from about 1997 until about, I think, 2008, a few years before his death. An average one hundred or more posts, messages, etc., a day !
Other than myself, Joe P, Steve SIRT, and Terry CTA FAN here at OGR "subways" regularly posting our layouts and modeling work, projects, and perhaps those of a scant few others here I may have missed, WHERE IS the rest of it ? What is happening on the specific forums I listed further above in my earlier message, that being, a BIG DROP over the past 5 or so years in posted transit, traction trolley MODELING activity and participation, modeling photos, etc., IS parallel to what is happening to the MEETS !
The famed Boston area Roslindale Mass. Traction Club Group held similar annual meets in the Boston region for decades -- and cancelled any further meets a year or so ago due to largely diminished attendance. And hardly any new younger attendees nor new club member applicants.
Perhaps Steve Olsen will stop in here and give his thoughts and added comments and input -- Steve having actually run the MEETS with Nate Gerstein and Bill Wall.
regards - Joe F