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The common thread throughout most of these embezzlement scams is that one person has control of the money. This issue is a case in point.  Mary L. had sole responsibility for the organizations credit card.  Seriously, when will these organizations learn?  No matter how honest a person (or persons) may appear, you must have checks and balances in place.  $200k - an expensive lesson.

Steve

Relying on an audit is a false sense of security.  It is too late once the theft is discovered.  The most effective cure for internal theft is to have a strong set of Internal Controls and make sure they are followed.  During my 50 years as a CPA it is disturbing how many organizations, big and small either have Internal Controls and don't practice them or just operate under the premise that every one is honest.  As said above when it comes to handling someone else's money trust no one.  Strong internal controls protect the organization and the employees.

If in fact the accused did this, it is not surprising that they were able to do this. Non profits like SRI and the like involve people who know each other and where the group operates on a lot of shared trust, and as a result they often don't have the kind of controls that businesses are supposed to have, they don't do regular audits, they don't force people with control over money to go on continuous vacation to allow someone else to see what is going on (often don't have manpower to do that), and they don't have regular financial reporting.  You add that, and someone with access to the money runs into financial problems, and you have a recipe where someone who is otherwise a good person ends up doing the wrong thing. 

It's a world of (2).    Everything at our church is by committee, or at least (2), even Monday deposits, at the bank are done by two people, after a committee counts the money, at the church,  both have to sign the deposit slip.    No one steals, they are only borrowing, and will replace the money later. IMO,  Mike CT.   Development of a cashless society simplifies,...... or make more complex (giving)??  

Last edited by Mike CT

The World of theft today is far beyond just internal.  A church in Northeast Ohio just got hit for $1.7 million.  Their email was hacked, a construction vendor's bank account number changed and funds wired to a fraudulent account.  Every organization needs professionals to look at all accounting procedures.  The electronic world is very dangerous.

Ye but a dozen signers would not have prevented the church fraud.  The email hack was totally transparent to the system.  The notice from the contractor to change banks was on identical contractor letter head and mechanical signature.  Anyone looking at it would believe.  The shortcoming is the lack on internal control that would direct a phone call to the sender of the letter verifying the change.  IC' s have to be much broader that what is being presented.

Nothing more for me to add here.  Very unfortunate for victims of fraud.

Last edited by Rich Melvin

General principles... At least two signatures on everything.  BODs that aren't just a rubber stamp.  Regular audits.  Routine backups of data that can't be erased.

This kind of theft isn't new, and it's not "today's society".  If anything, I'll bet it was more widespread back in the day when all transactions were in cash - skim off a few bucks here and there, and nobody notices.  Embezzlement probably started the day after money was invented. 

Sure hope that the organization recovers, and that the lesson is learned by them and by others. 

Tinplate Art posted:

SORRY, "SWIPESY", but there is some unintended comical irony in your response to this thread! LOL 😁

Yes indeed Tinplate Art I do plead guilty to the irony.  But I am reformed.  More than 70 years ago my grandfather gave me the nickname Swipesy because I "stole" cookies from the cookie jar and left him none.  But, later in life I reformed and became a CPA and caught crooks.

That was a good catch by you, lol.  Never dawned on me Swipesy and preaching about evils of crooks.

 

 

NJCJOE posted:

Today's society is in the toilet! I've seen this even happen in a church environment. So sad. 

Not a recent problem - if money is involved there’s always been someone figuring out a way to get their grubby paws on it. Non-profits were/are susceptible since you’re dealing with folks you consider friends or have common interests - people let their guard down in small organizations. You hear about theft more today because of the instant nature of getting news and organizations making it public when theft occurs (dollar amounts are greater these days than 50 years ago, but stealing funds happened back then as well). Nothing new under the sun - dishonesty has a long history that’s gone unabated...

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